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Hiring the Right People and Keeping Them Too

My speaking colleague, Donald Cooper, presented Eight Essential Steps to Attracting, Engaging and Leading a Top-Performing Team at the Farm Tech 2017 conference in Edmonton.  I appreciate Donald who, at age 75, has decades of business and life experience for creating a better culture on our farms.

We hate to lose money as farmers, but do we understand the costs of losing a valuable employee who works well on our farm and is part of the team? Cooper wants us to understand the costs of re-training and the cost of losing a great employee.

Below are many of Donald’s tips for finding, hiring and keeping employees, with some edits by me.  These tips will help you to build a stronger farm team that consists of the right people.

It All Begins with Clarity

Clarity is the first step to finding the right people. What is the job description? What is our vision? What do we commit to become? Cooper is big on commitment, which is different than motivation. Commitment means there is action at your business to accomplish what you set out to do, you are not just “trying.”

The mission is the action we commit to each year to move towards our vision, the extraordinary bottom line we commit to generating. How do we commit to behaving along the way? Cooper talked about becoming bitter about your job, and then comes death! He would prefer that we show up on our farms with passion.

“You get to choose your journey, “says Cooper. “Choose passion. Are your lights of joy on?”

No one will love your business more than you do. Farmers need a commitment to act.  Are you keeping your promises for action on your farm?

“When we change our language we change our culture,” exhorts Cooper. “Lean and mean are not helpful words. Let’s be lean and kind! It doesn’t rhyme, get over it.”

What is Our Purpose?

It is vitally important that you know your purpose. To understand this, fill in the blanks on the following statements:

Our customer purpose is to ____.

Our investor purpose is to generate an ROI of at least _____ %

You can only solve problems that you take ownership of! The best people have to work for somebody, and you have to deserve them. “Whining is not very effective,” says Cooper.

What kind of Ag business would the best people want to work for? Specifically, what must we do to become that kind of business? Good people want the opportunity to grow. The want clear, honest, and consistent communication, a positive, uplifting environment with values they can be proud of, and recognition of work-life balance.

Make jobs more engaging and make people more productive. How can you enrich jobs so that people are not bored? Young people are smarter and better informed. Work-life balance is important to them. They know they have career choices.

Collaboration is the key word for young people. They want to know “why.” They feel entitled. You have to determine the specific skills, qualities, and experience required for the job.

We Become What We Hire

You can’t build an extraordinary business by hiring ordinary people! Do you know who you are looking for?

Talent issues to explore:

• Knowledge and experience
• Positive attitude and personality
• Judgment and maturity
• Ambition
• Physical requirement
• Fit in with our culture, values, and standards.

How are you playing the cards you got? Where do we find the people with the qualities we need? Where have you looked successfully? Other businesses, online? Cooper suggests giving your farm business card to people who serve you well and invite them to take a look at working for your farm. Great businesses are on a mission to make a great difference in the world.

Ask better interview questions:

• What did you like and not like about your previous jobs? Why did you leave?
• What would you like to get out of this job?
• What would you like to get out of your career?
• What would you like to be doing in 3 years?
• What would make this a great working experience for you? (Write a script to help you out to be a better interviewer.)

Test your candidates and check references! Here’s a creative way to check references by leaving a voicemail: “Would you rehire the person, and if not what would their concerns be? Reference checker says “Only call me back if they were great!”

Create Continuous Training and Communication for Your Employees

Create an introduction, training, and ongoing communication with your employees. Teach your history and share your vision. Live by values that people can be proud of. Share your results. Let them know they are part of a winning team. Create a career path for those with the desire and ability. Celebrate and reward success and deal with non-performance. We cannot grow our businesses without growing ourselves.

People Cannot Read Your Mind!

Make sure are explaining why you were doing what you are doing. “We do this first for this reason…etc.” Communicate and then involve and explain your why.  You get their ideas and input, and we learn from them by listening, and we honor them. You want people to be more than informed, you want them to be committed.

Create regular idea fests 3 times a year. Do you use great ideas from your team? Challenge them to operate more efficiently and safely. Reward them in different ways for their successes. Do you give opportunities for your team to challenge and empower themselves? Create a sense of urgency. “When can we agree that this will be completed? “ Turn procrastination into insubordination. Create a culture of accountability.

Elaine has published a number of books and audio options to help you build your farm legacy through good communication and manage your business well. Click to learn more about them.

Every person on your team is part of your value or part of your problem! Are people able to be rescued or not?

Create a Culture of Celebration

Acknowledge, reward, and celebrate success. Donald Cooper believes that we have 4 currencies in our lives: money, time, feeling safe and feeling special.

1501 Ways to Reward Your Employees by Bob Nelson is recommended as a good read.

Give a thank you every day to your employees, believing that you make a difference.

For more great tips on hiring and building a better farm team, visit Donald’s website and download many useful templates here.

Do you have tips of your own? Please share them below!

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Elaine Froese
Elaine Froese
Elaine Froese (pronounced "phrase") grew up on a farm, lives on a farm near Boissevain in Southwestern Manitoba, and understands agriculture from the ground up. She was dubbed "Canada's Farm Whisperer" for her work sitting at kitchen tables and coaching farm families for the last 35 years. As a professional speaker, writer and coach, she specializes in helping farm families work through issues surrounding succession, business or that family favorite - communication. You can learn more about her at her website:

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