Working With an Apprentice – Setting Expectations & Balancing Work and Education

This is our fourth in our series to help you find and work with apprentices or interns. You can catch up with the whole series here. Your apprentice is about to arrive! How do you structure the workday, week, and month so that both education and the work get done? Today we'll share strategies from setting up regular work meetings, to how to find those ‘teachable moments’ during a workday, and ways to do up-front training to get your apprentice going and maintain focus, communication and motivation in the busy season. These, along with writing an apprenticeship agreement, creating a skills list, and setting clear boundaries at the beginning can support a successful apprenticeship. Before Your Apprentice Arrives Before your apprentice arrives, make sure you work out these important details: Payroll The IRS considers apprentices to be employees, not independent contractors, so you will need to get them set up on payroll as an employee. The apprentice will need to fill out a W-4 form upon arrival. Speak with your business accountant or check online regarding your anticipated annual payroll tax liability to the IRS and the state, so that you can make monthly or quarterly deposits into those systems, should that be necessary. If you are required to make such deposits and neglect to do so, the penalties and interest can be substantial. Familiarize yourself with your year-end reporting of federal and state payroll taxes to both the IRS (often filing Form 943 for agr

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